New hire paperwork
New hire paperwork
Before your first day
Your offer letter and at-will acknowledgment go out through Gusto as soon as you accept, and most people sign both electronically before their start date. If yours are still open on day one, that's fine — People Ops will have you finish them at your desk. The at-will acknowledgment says exactly what it sounds like: your employment isn't for a fixed term, and either you or Daisy can end it at any time, for any lawful reason. See "Your first 90 days" for more on what at-will does and doesn't mean.
Form I-9
Every U.S. employer is required to verify that you're authorized to work, and the I-9 is how that happens. You'll complete Section 1 yourself, on or before your first day. Daisy completes Section 2 by physically examining your identity and work-authorization documents within three business days of your start date — this deadline is set by federal law, not by us, and it isn't flexible.
You'll need either one document from List A (a U.S. passport or a permanent resident card) or one from List B plus one from List C (commonly a driver's license and a Social Security card). See "Your first day" for the full list and what happens if you show up without one. Daisy participates in E-Verify, so your I-9 information is also submitted to confirm your work authorization electronically; if E-Verify can't confirm it right away, People Ops will walk you through next steps rather than treating it as a problem.
Form W-4 and direct deposit
Your W-4 tells Daisy how much federal income tax to withhold from each paycheck. You'll fill it out in Gusto, and you can update it anytime your situation changes — a new dependent, a second job, whatever it is. Because Texas has no state income tax, there's no state withholding form to file alongside it.
Direct deposit is also set up in Gusto. Bring a voided check or a bank letter if you'd rather hand paper to People Ops than type your routing and account numbers into a form yourself; either way works. See "Pay and payroll" for how paychecks actually flow once this is set up.
Confidentiality, IP assignment, and other agreements
You'll sign a standard confidentiality agreement covering Daisy's and our customers' non-public information. Engineering, product, and design roles also sign an IP assignment agreement, which confirms that work you create on company time or with company resources belongs to Daisy — the same clause every software company your size asks for. You are not asked to sign a noncompete as part of standard onboarding.
Emergency contact and personal information
People Ops will ask for an emergency contact and confirm your mailing address, and you'll set up your personnel file for benefits enrollment while you're at it — see "Health insurance" for what's next there. None of this is used for anything beyond what it's obviously for.
If something's missing
If you're missing an I-9 document, tell People Ops before your start date, not on the day — the three-business-day clock starts on day one whether or not you're ready for it, and it's much easier to plan around in advance than to scramble to meet. Everything else on this page can usually be finished within your first week without anyone treating it as a red flag.